Analysing pupil/cohort attendance data can be achieved a number of ways:
- Office > Registration > Attendance Analysis
- Analysis > Cohorts
- Pupil > Pupil List
Office > Registration > Attendance Analysis
When you open the page, you'll see attendance details for each student in a class. This includes sessions attended, authorized and unauthorized absences, lateness, and average lateness, all grouped by class and date range.
At the end of each class, you'll find the class attendance percentage, and at the very bottom, you'll see the attendance percentage for the entire school.
This data can then be sorted by selecting different options.
Select from the dropper Class, Year, Alphabetical (lists all pupils) and click Refresh.
Choose a date range like Weekly, Termly, or Fixed Range (your own range), and click Refresh.
If you check the Code Totals box and click Refresh, you'll see how many codes each student has.
There's also an option to Show Code Statuses. This adds a table next to Code Totals, showing reasons for certain codes, like 'X' or 'I', if they were chosen.
Note: You need to check Code Totals to enable Code Statuses at the same time.
Uncheck the Pupil box to show only class and whole school totals.
In Display Options, you can fine-tune attendance. Pick your percentage range using the drop-downs:
- <(less than)
- < or =(less than or equal to)
- =(equal to)
- > or =(greater than or equal to)
- >(greater than)
between (enter start and end date) then add a percentage.
Note: The Filter is always there, so you can quickly filter any group like Pupil Premium, SEN, etc.
In Display Options, there's a Refine Attendance choice too. This lets you display pupils with a specific number of codes in the chosen attendance period.
Use the same radio options as above, enter a code number, and tick the relevant code(s) from the list. When you refresh, the Attendance Analysis will only show pupils meeting those criteria.
Analysis > Cohorts
You can see attendance percentages for different groups all together.
When you open the page, you'll see the default groups. To pick the ones you want, go to Display Options.
Go to the ADD ROWS section. Click on More in each part to choose the groups you want to see.
After you choose your groups, go to the ADD COLUMNS section. You can then pick the right attendance columns.
When you click Refresh, you'll see the attendance percentages for the groups and time you chose.
Pupil > Pupil List
Using Pupil List to Filter children with a range of Attendance Percentages.
The following attendance columns are available via ‘choose columns’:
- Attendance (this year to date) – Annual Attendance from September
- Attendance (this half-term) – Attendance from the start of current half-term
- Attendance – this shows attendance for both this half-term and this year with colour coding.
If you are downloading to excel/csv. it is best to use just the percentage figures without any formatting or colour as this makes it easier to sort.
To quickly select children who are above/below a particular percentage, you can use the Attendance section of the Filter.
The pupil list will show only the children who fulfil the attendance criteria in the Filter.
Using email templates
Select your attendance criteria using the Filter.
Then select Email from the Pupil actions dropper.
This will open the Email tab, with the selected pupils, for you to then add your subject. Click in the Template field. This will open a pane on the right-hand side showing the Templates, click on the required template, then click on the + in the template field.
Click Next to send the email.
Using Office Reports for Attendance Letters
Navigate to Office > Office Reports and select template multi-print.
In the Dropper find the attendance template you require. These are usually customised for your school. If there is not one there, you can contact Support to ask for one to be made available.